(Please see the end
of this letter for IMPORTANT information regarding the enclosed co-owner
Another year has passed, and the Aspen Glen Homeowners
Association Board of Directors would like to share some information with you
about some news about the community. We
will discuss dues and the current financial situation. We will also discuss where we stand now, and
what to expect in 2011.
First and foremost, the good news is that there are no
planned association dues increases for 2011. The Board has worked hard to spend wisely
this year; cut costs where possible, solicit multiple bids for any long term
services and planned projects, and utilize volunteer services where
possible. We are also aggressively
pursuing past due accounts, and have seen a decline in the number of
delinquencies. This means that we are
coming much closer to the amount that we’ve budgeted for, and can begin to fund
bigger projects that have been neglected in years past.
Many people may ask what their dues are actually paying
for. While you can see many of the line
items in the budget, here are just a few things that your dues pay for:
* Trash Collection
* Lawn & Landscaping Maintenance
* Snow Removal
* Exterior Building Maintenance (including painting, roofs, gutters, sidewalks,
* Building Construction issues (including sump pumps and basement leak repair)
* Electricity (for garages & lighting)
* Water (sprinklers)
* Property & Liability Insurance
* Major Repairs
* And more…
You can see why these services are important, and why it is
important that everybody pays their dues.
In order to make sure that everyone is paying their fair share, The
Board has established policies to protect the interests of all co-owners. First, when an account is past due, we will
send out an arrearage letter encouraging the co-owner to make payment
arrangements. If we do not hear back
within 14 days, a second letter is sent out.
If after another 14 days we still have not heard from the homeowner, we
will place a lien against the property.
Finally, if we are still unable to come to a payment arrangement after
60 days, the account is sent to collections.
This is a much tighter timeline than has been used in the past, so it is
important that you call to make arrangements if you think you will have
difficulty paying your dues.
We understand that times are tough for everyone, and are
working with those who are struggling to make their payments. If you are experiencing or foresee
difficulties making your payments, please contact Michigan Condominium
Management immediately to make payment arrangements. We strive to be fair and reasonable.
Over the last year, you have hopefully seen some
improvements around the community.
Volunteers have been working hard to make Aspen Glen a great place to
live, and we owe them our thanks. By
using volunteer services, we have saved a projected $5,000+ that would have otherwise
been spent on labor.
The areas that were previously thought to be open basements
along Brittany Drive have been filled in with fill dirt. Weeds along that side of the property have
also been cut. These parts of the
property are still owned and should be maintained by the developer. We have been working to make sure that
happens going forward.
We understand that there are still many areas that need
attention, and have laid plans to address the biggest problem areas over the
next year. Of the projects on the slate
for 2011, we will be resurfacing the parking areas, and will be continuing work
on the landscaping in front of units. We
are also aware of the fact that roofs will need to be re-shingled in the coming
years, and are saving for that.
Many Co-Owners have asked us to address some specific
problems around the complex. Some
co-owners have requested that we find a way to deal with the insect problems in
the summer months. Unfortunately, the
cost to service the entire complex isn’t worth the value we would receive. Our recommendation is to use a commercial
pest/insect service. We’ve had word from
some co-owners that “Spider Control” at 260 Elizabeth in Mt. Clemens provides
excellent service. They can be reached
at 586-783-1577. This should not be
construed as a requirement or an endorsement – you may choose another vendor if
you wish. Otherwise,
co-owners are encouraged to purchase commonly available home insecticide
sprays. If you do choose to use an
insecticide, please communicate with your neighbors first. The last thing we want is for a pet or child
to become sick.
Parking. Parking is a
huge deal in Aspen Glen. We all know the
rules (Each unit is assigned one garage and one parking spot). We’ve all
experienced the pain of not being able to find a parking spot at night. There are two primary causes for this:
visitors and households with more than two vehicles. Unfortunately, there simply aren’t enough
visitor parking spaces to go around. The
Board has considered expanding parking areas, but the city of New Baltimore has
informed us that we cannot expand.
The Board has also considered the option of allowing
co-owners to have improperly parked vehicles towed from their spots. We are currently seeking a towing company
that will work within our terms. Towing
may become a reality in 2011, so please make sure you are displaying your
parking permit, and are parking in the proper spot.
Until we come to a solution on towing, we have also
considered placing boots on improperly parked vehicles. We are concerned that this may exacerbate the
problem by not allowing an improperly parked car to move, and we are also wary of
the legal ramifications.
Finally, we are already issuing violations for improperly
parked cars under certain circumstances.
First, the car must be registered to a co-owner or the occupant of the
vehicle must be seen entering a unit. Second, the owner of the parking space
must report the issue.
The board is requesting that if a unauthorized party is
parked in your assigned parking spot, please write down the make, model,
license plate, vin#, time, and day of the violation and contact MCMC with the
information so that we can issue a violation to the offender.
As it stands, the only area where open parking is allowed is
the Northeast portion of the property where Woodbury and Brittany meet. If you have a visitor, and no visitor spaces
are available, please have them park their car in that area.
We ask your help in reporting ANY violations of the bylaws
to Michigan Condominium Management Company.
Enclosed, you will find your payment coupons for the next
year. You will also find information
pertaining to the next annual meeting which is scheduled for April 12, 2011 at
6:00pm at the New Baltimore Public Library.
Finally, you’ll find a registration form. This form allows us to protect you in the
event of an emergency. Some of the information
is required for insurance purposes.
Other information is required so that we can get in touch with you if we
need emergency access to your unit (for instance, a failed sump pump causing a
flood). Finally, we ask you to register
your vehicles. If we can call you to ask
you to move your car instead of towing it, it’ll make everybody’s life easier.
to encourage co-owners to return the registration form by February 1st,
we have amended the current Rules & Regulations to require their return. You
may mail the form with your first payment, fax the form, or email the
information. If the co-owner registration form is not completed in its entirety
and received by February 1st,
an additional fee will be assessed in the amount of $25/month until it is
The Aspen Glen Homeowners Association Board of Directors is
comprised of homeowners who live throughout the community. Rest assured that The Board is working hard
to continue to improve our community. We
thank you for your continued support and cooperation, and we look forward to
continuing to serve you in the coming year.
The Aspen Glen Board of Directors